Last updated: June 2025
Thank you for your interest in joining ChilliMint. We are committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, store, and disclose your personal data as part of our recruitment process and in accordance with the relevant GDPR and UK data protection requirements.
By submitting your application via our recruitment partners or directly with us, you agree to the terms set out in this policy.
1. Who We Are
ChilliMint (Europe) Limited (or any other ChilliMint Group Company) is the data controller of the personal information you provide during the recruitment process. If you have any questions or concerns about this policy or your data, please contact us at:
Email: hello@chillimint.com
Address:
ChilliMint (Europe) Limited
8 The Old Post Office,
Old Square,
Warwick,
CV34 4RA
2. What Personal Data We Collect
We may collect and process the following categories of data:
- Full name, contact details (email, phone number, address)
- CV/resume and cover letter
- Employment history, qualifications, and references
- Interview notes and assessment results
- Right to work documentation (passport, visa, etc.)
- Identification information for verification (ID&V)
3. How and Why We Use Your Data
Your personal data is used exclusively for the following purposes:
- Assessing your application for the advertised role
- Communicating with you throughout the recruitment process
- Conducting interviews and evaluations
- Verifying your identity and right to work (ID&V)
- Creating a candidate record in our internal systems
- Making hiring decisions
- Complying with legal or regulatory obligations
4. Confidentiality of Applications
All applications are treated as strictly confidential and will not be disclosed beyond those directly involved in the recruitment process unless required by law or with your explicit consent.
5. Legal Basis for Processing
We process your personal data under the following legal grounds:
- Consent – by submitting your application, you consent to us using your data for recruitment purposes
- Legitimate interest – to assess your suitability for a role and to manage the hiring process
- Legal obligation – to comply with employment and immigration laws
6. Data Sharing
Your data will only be shared with:
- Our internal hiring teams and interviewers
- Designated recruitment agencies or partners involved in the hiring process
- Third-party service providers for ID&V or background checks (where applicable)
- Governmental bodies if legally required
We ensure that all third parties uphold appropriate data protection and confidentiality standards.
7. Data Retention
If your application is unsuccessful, we will retain your personal data for up to 12 months after the conclusion of the recruitment process unless you request deletion earlier. This is to allow us to:
- Consider you for future opportunities
- Fulfil legal and regulatory requirements
If your application is successful, the data will become part of your employment record and be retained in accordance with our employee privacy policies.
8. Your Rights
You have the following rights regarding your data:
- Access your personal data
- Request correction of incorrect or incomplete data
- Request deletion of your data (“right to be forgotten”)
- Object to or restrict processing
- Withdraw consent at any time (this may affect your application)
To exercise your rights, please contact us at: hello@chillimint.com
9. Security Measures
We apply appropriate technical and organisational measures to protect your personal data, including encryption, restricted access, and secure data handling protocols.
10. Updates to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with a new “Last updated” date.
Need More Information?
If you have any concerns about how we handle your data or wish to lodge a complaint, you may also contact your local data protection authority.